Aviva Community Fund - Additional Information for Judging

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The Judging Criteria

See the Aviva Communities Fund - Judging Criteria or follow this link to the original Aviva Community Fund Terms and Conditions and scroll down and expand Judging and Selecting the Winners

The Requirement

From Nicolas who submitted us to the competition. "Seems I can't immediately share the page of "My Project" questions. So I have pasted above" This info has to be pasted in to a web form by Nicolas so we need to provide our answers to him....

Additional Information for Judging Email to Nicolas

Congratulations on reaching the finals, we now need some additional information about your project to help our judges decide on the winners. Please answer each of the questions below.

You need to complete and submit this information no later than 5pm on 7 December 2016 (sic)

If you don’t complete the information by this deadline you forfeit your place in the final.

Please consider;

As with the project submission, you will be able to save as you go, but once you submit you will not be able to make any changes. If when completing your project you asked for both project submitter AND organisation contact to receive emails, you will both have received a link to this page.This means you might find that the page is showing as in use by another user, or they may have already answered the questions and submitted.It may be an idea to agree which of you will be completing the form to avoid confusion. Project Name: Hitchin Hackspace Community Workshop

Project ID: 17-6297

Additional Information for Judging

1) What is the need in your local community that this project is addressing?

Please include in your answer how urgent the need is, and if appropriate why the need has arisen. You may also want to include the support this project has from the wider community including volunteers where appropriate. (1500 characters)

2) What exactly will the money be spent on?

Be as specific as you can in your answer, including cost breakdowns where appropriate. Also include details on how soon after the money is received the project could be delivered. (1500 characters)


3) Does the project rely on other funding (as well as the Award from the Aviva Community Fund) to be successful?

If the answer to this question is yes, please include how much additional funding, and what plans are in place to raise those funds and why you think you will be successful in raising it. (1500 characters)

4) How many people will be impacted by this project both directly as beneficiaries, and indirectly (eg families of those directly impacted, or in the wider community)?

Please include in your answer the kind of people that will be impacted - are they residents, site users, what ages are they, do they come from a particular ethnic, social or health background, are they unemployed, do they have learning disabilities etc? Please also tell us how they will be impacted. (1500 characters)

5) How long will the impact from this project be felt in the community and what makes it sustainable?

Please include details on whether the project (and impact) would last a week, a month, a year or longer. Also details of continued funding for running or maintenance costs or other fundraising plans for when the Award donation is spent to show how the project will be sustained (if relevant) (1500 characters)

From the Aviva Web site's T's & C's

https://www.avivacommunityfund.co.uk/acfcms/terms-and-conditions Then click "What happens when the voting closes?" Link

For Finalists in the £5,000, £10,000 and £25,000 Award levels: The following additional information about the project will need to be submitted on the Fund website, by the entrant. This information must be entered no later than 5pm on 8 December 2017.

Along with your original entry, this is the information the judges will use to score your entry. So please review the judging criteria (in the section 'Judging and selecting the winners') to make sure your answers reflect the information they will be scoring your entry on to give yourself the best chance to receive high marks for your project.

Additional Information for Judging

What is the need in your local community that this project is addressing?

(max. 200 words) Please include in your answer how urgent the need is, and if appropriate why the need has arisen. You may also want to include the support this project has from the wider community including volunteers where appropriate.

What exactly will the money be spent on?

(max. 200 words) Be as specific as you can in your answer, including cost breakdowns where appropriate. Also include details on how soon after the money is received the project could be delivered.

Does the project rely on other funding (as well as the Award from the Aviva Community Fund) to be successful?

(max. 200 words) If the answer to this question is yes, please include how much additional funding, and what plans are in place to raise those funds and why you think you will be successful in raising it.

How many people will be impacted by this project both directly as beneficiaries, and indirectly (eg families of those directly impacted, or in the wider community)?

(max. 200 words) Please include in your answer the kind of people that will be impacted – are they residents, site users, what ages are they, do they come from a particular ethnic, social or health background, are they unemployed, do they have learning disabilities etc? Please also tell us how they will be impacted.

How long will the impact from this project be felt in the community and what makes it sustainable?

(max. 200 words) Please include details on whether the project (and impact) would last a week, a month, a year or longer. Also details of continued funding for running or maintenance costs or other fundraising plans for when the Award donation is spent to show how the project will be sustained (if relevant).

The email from Charities Trust will also contain a due diligence form relating to the organisation delivering the project. This form must be completed and returned to Charities Trust no later than 5pm on 8 December 2017.

The True Answer from Aviva

Via query on Twitter:

  • Is it the 7th Dec or the 8th Dec?
  • Is it 200 words or 1500 Chracters?

Hi Mike

I can confirm the deadline is 5pm on Friday 8th December. The character limit is the one that is correct. The submission needs to be no more than 1,500 characters. Thanks for bringing this to our attention. We're hoping to update the website at some point this afternoon

Thanks ~ Katie

The Bullet Points

1) What is the need in your local community that this project is addressing?
  • how urgent the need is
  • if appropriate, why the need has arisen.
  • the support this project has from the wider community including volunteers where appropriate
2) What exactly will the money be spent on?
  • Be as specific as you can in your answer
  • Including cost breakdowns where appropriate
  • Include details on how soon after the money is received the project could be delivered
3) Does the project rely on other funding (as well as the Award from the Aviva Community Fund) to be successful?

If the answer to this question is yes,

  • please include how much additional funding
  • what plans are in place to raise those funds
  • why you think you will be successful in raising it
4) How many people will be impacted by this project both directly as beneficiaries, and indirectly (eg families of those directly impacted, or in the wider community)?

Please include in your answer

  • the kind of people that will be impacted
    • are they residents
    • site users
  • what ages are they
  • do they come from a particular ethnic, social or health background
  • are they unemployed
  • do they have learning disabilities etc?
  • Please also tell us how they will be impacted.
5) How long will the impact from this project be felt in the community and what makes it sustainable?
  • Please include details on whether the project (and impact) would last a week, a month, a year or longer.
  • Also details of continued funding for running or maintenance costs or other fundraising plans for when the Award donation is spent to show how the project will be sustained.

Our Versions

Paul Britton's Version

Suggestions:

1) What is the need in your local community that this project is addressing?

?

2) What exactly will the money be spent on?

Redevelopment of old building into a usable space. furniture and equipment............etc..etc...(Need a wishlist of stuff with costs) We have started the work already, but need some funding to complete the tasks, extra funding would allow us to get professional help which should allow us to get the building ready to use by June 2018. (337 characters)

3) Does the project rely on other funding (as well as the Award from the Aviva Community Fund) to be successful?

Yes. We have self funded the project through member donations to get started. We would have to run donation appeals, or apply for other funding streams if we are unsuccessful with Aviva, which will delay completion. (215 characters)

4) How many people will be impacted by this project both directly as beneficiaries, and indirectly (eg families of those directly impacted, or in the wider community)?

Current membership is in the region of 40 members, the new facility will allow us to grow hugely (around 400 is achievable we believe), so indirectly could easily benefit more than 1000 people in the local community. Members are constituted of creative, technical people who like playing with cool shit... (probably need to change this!!) (340 characters)

5) How long will the impact from this project be felt in the community and what makes it sustainable?

We hope that in the longterm the Hackspace will become a creative hub in the heart of the community. A place where people can come to learn how to make, fix, reuse (upcycle) items that might otherwise be discarded and end up in landfill. Future running costs will be covered from the membership fees from the increased membership. In addition, profit from the sale of goods made by members can be put back into club funds. (424 characters)

Louise Hughes' Version

1) What is the need in your local community that this project is addressing?

The hackspace currently meets the needs of many in the local community. People wanting to learn about technology, share ideas and knowledge. Gives people free access and training to equipment such as 3D printers and laser cutter. People who like to make and create to have space and like minded people to bounce ideas and learn from. We also are an open and welcoming space for many who seek somewhere to share a tea, biscuit and good company.

Currently only meeting 1 night a week the hackspace refurbishment will allow the group access to equipment and a dedicated space 7 days a weeks.

Also the refurbishment will allow us to expand the facility and membership to meet the needs of so many more in the community! (728 characters)

Mark Mellor's Version

This is what I put on the Luton application:

The space and its members will support the local people in a number of ways:

  • A flexible, capable facility available for working on their individual projects
  • Training and skill development through structured sessions on particular

equipment/technologies/techniques

  • Knowledge transfer, support and networking through organised events
  • Group projects that benefit the local community (such as the bike powered blender we built to support the Triangle Community Garden Open Day).

Hitchin Hackspace has also offered the opportunity for a number of people new to the area to join in with associated activities and social events, enabling them to integrate and engage with others in the community and having a permanent space will increase this. Whilst individual members are likely to get the most benefit from the space, we are very keen to work with other groups to maximise utilisation and improve the economics. This could include:

  • Local tech companies: helping them widen their offering or allow them to develop new

products

  • Freelancers: hot desks could give them better work environment
  • Scouts, Guides, Air Cadets, Arts and Sewing Groups: tools and technology for demonstrations or activities

As the space and the activities will be entirely managed and run by members/volunteers, it is expected that the actual activities will inherently react to the opportunities and interests of the community. Benefits to the local area Bringing a currently empty and unused council owned building back into. This will prevent the building falling into further disrepair. Reducing antisocial behaviour around Bancroft Rec.: As the building will be in use most days and several evenings this will discourage antisocial behaviour in the area such as graffiti spraying. The building will likely be lit up at night, which will reduce the likelihood of people loitering around the building after dark thus making it a safer place for members of the public to walk past at night. Educational value: New members will be trained to use new equipment and develop new skills. All types of ‘making’ will be covered so members can learn from each other. Collaborative working: Having a space will allow individuals or other local groups to collaborate on innovative and interesting projects that they wouldn’t otherwise have access to e.g. Triangle Gardens smoothie bike.

1) What is the need in your local community that this project is addressing?

The space and its members will support the local people in a number of ways:

  • A flexible, capable facility available for working on their individual projects
  • Training and skill development through structured sessions on particular equipment/technologies/techniques
  • Knowledge transfer, support and networking through organised events
  • Group projects that benefit the local community (such as the bike powered blender we built to support the Triangle Community Garden Open Day).

Hitchin Hackspace has also offered the opportunity for a number of people new to the area to join in with associated activities and social events, enabling them to integrate and engage with others in the community and having a permanent space will increase this. Whilst individual members are likely to get the most benefit from the space, we are very keen to work with other groups to maximise utilisation and improve the economics. This could include:

  • Local tech companies: helping them widen their offering or allow them to develop new products
  • Freelancers: hot desks could give them better work environment
  • Scouts, Guides, Air Cadets, Arts and Sewing Groups: tools and technology for demonstrations or activities

As the space and the activities will be entirely managed and run by members/volunteers, it is expected that the actual activities will inherently react to the opportunities and interests of the community. (1416 characters)

2) What exactly will the money be spent on?

Building renovation

  • Electrical work £1000
  • Plumbing (toilet and wash up facilities) £1000
  • Plastering and decoration £2000

Capital costs (Equipment, workbenches, storage)

  • seating £1000
  • racking £1000
  • workbenches £1000
  • pillar drill £50
  • cordless drill £100
  • oscilloscope £50
  • wood lathe £50
  • 3D printer £550
  • soldering stations £100
  • mitre saw £50
  • large laser cutter £4900
  • cnc router £4000
  • pcb making facilities £1000
  • metal lathe £1000
  • projector £500
  • small cnc metal mill £5000
  • jigsaw £50
  • sander £50
  • bandsaw £170
  • welder £300

total: ~£25,000 (606 characters)

4) How many people will be impacted by this project both directly as beneficiaries, and indirectly (eg families of those directly impacted, or in the wider community)?

For the Luton application I said:

We will directly impact 50 people, including: Long-term unemployed, Men, Not in education, employment and training (NEET 16-24), People with low skill levels, Women, across all ethnicities, in the age ranges Young adults (19-25) and Seniors (65+). The direct benefits will be improved skills, education and employ-ability, increase qualifications and skills, improved community facilities and improved community cohesion.

We will measure the impact by:

  • We will maintain records of who is competent and able to use the equipment (A measure of skill transfer) as part of providing training on machine and equipment use, as we currently do for the laser cutter: http://wiki.hackhitchin.org.uk/index.php?title=Laser_Cutter#Trained_users
  • We will actively recruit membership in under-represented groups and record membership numbers and engagement.
  • We will also maintain and publish a record of the improved equipment and facilities we provide to the community, as we do now here:

http://wiki.hackhitchin.org.uk/index.php?title=Tools.

  • We regularly host social events, cementing the improved community adhesion created through our regular sessions, and we maintain attendance records for both (not publicly shared for security reasons).

(1244 characters)

Mike Roberts' Version

1) What is the need in your local community that this project is addressing?

Hitchin Hackspace started as a the idea of Alex Palfreman-Brown about 5 years ago. He was looking for like minded people and a space where he could work on techy projects as he was a man without a shed. An initial post on social media/advert in local paper (how did it start?) caught the eye of a number of people looking for the same thing and the Hitchin Hackspace was born. The long term goal was always to have a space of our own where we could have larger tools and equipment permanently set up but to start with we rented a room in a park pavilion from another community group. We have been looking for a permanent home from the outset and 3 years ago spotted a derelict public toilet which seemed unloved and ideal for us. We approached the council and it has taken 3 years of negotiations and hard work, including having to found a company in order to take on the lease of the building from the council, to finally take possession of the keys earlier this year. Our aims has always been to create a facility to build a community around. That community could then share it's knowledge with each other and the wider community helping other groups, we work with REMAP (aka "Men in Sheds"), by providing access to and training for tools, equipment and technology they are unlikely to have at home. We also aim to reach out youth groups; scouts, guides and similar to introduce young people to technology. We have already been involved with the Raspberry Pi Foundation and are looking at things like providing help with programming to the community. While canvassing for votes we met someone from Hertfordshire County Council who was very interested in our project as a possible way to help get out of work people experience with tools and technology to help them in to work. We now have 40 members and going from one night a week in a room rented from another group to our own home with 24 hour access will enable us make a bigger contribution to the people of North Hertfordshire. (1987 characters!! DOH!)

2) What exactly will the money be spent on?

The building, a disused Ladies and Gents toilet, was in a very dilapidated state when we took it on. We have gutted the buidling and are in the process of refitting it as a workspace. During the work so far we have discovered that part of the roof is rotten which we need to repair.

Phase 1 - Renovation - Completion March 2018

Our budgeted costs for renovating the space and refitting it are:

  • Electrical work, rewiring, safety power cut-off switches, network cabling,etc. £1000
  • Plumbing (toilet and wash up facilities) £1000
  • Plastering and decoration £2000
  • Roof repairs £????
  • Window repairs £????
  • New secure doors to replace iron gates (currently no doors) £????

Once the building is made secure, weather proof we need to install benches and other accommodation equipment

Phase 2 - Fitting out - Completion May 2018

Capital costs (Equipment, workbenches, storage)

  • seating £1000
  • racking £1000
  • workbenches £1000

Phase 3 - Equipping - Completion July 2018

The final phase will be to equip the workshop spaces with tools and hardware:

  • pillar drill £50
  • cordless drill £100
  • oscilloscope £50 <------ bloody cheap 'scope!?
  • wood lathe £50
  • 3D printer £550 <-------- We have 3 already do we really need another?
  • soldering stations £100
  • mitre saw £50
  • large laser cutter £4900 <------ another one!?
  • cnc router £4000
  • pcb making facilities £1000
  • metal lathe £1000
  • projector £500
  • small cnc metal mill £5000
  • jigsaw £50
  • sander £50
  • bandsaw £170
  • welder £300

total: ~£25,000 (1560 characters)

3) Does the project rely on other funding (as well as the Award from the Aviva Community Fund) to be successful?

Yes and No No - If we win the Aviva Community Fund Competition then would need very little additional funding to complete the project. Yes- Without the Aviva Community Fund Competition without then the £500 will be a very welcome addition to our fund but we will then need to raise ~£25K to complete the project.

We have been funding the project out of our members pockets and Hitchin Hackspace Community Group funds so far. If we don't get the Aviva funding it will greatly impact the speed with which we can complete the project and the quality of the services we will be able to provide. We have been applying for additional funding as there is no guarantee we will make the last 2 in the Aviva Community Fund Competition. However the other funding is very limited in comparison to the Aviva award and would greatly extend the duration of the project.

4) How many people will be impacted by this project both directly as beneficiaries, and indirectly (eg families of those directly impacted, or in the wider community)?

5) How long will the impact from this project be felt in the community and what makes it sustainable?

The Hitchin Hackspace Community Group has already been running for 5 years. We very much hope that the Community Workshop that Hitchin Hackspace Ltd are creating will run for many years to come and that it will have a positive impact on the residents of Hitching and further afield. We have members from all over North Hertfordshire, Bedfordshire and Cambridgeshire. It is the initial refurbishment and equipping of the workshop that we need help with.

We believe that the project is sustainable with the existing membership. Our calculations show that the subscription / membership model we have will pay for the running of the facility with the current number of members. We hope that the increase of membership we should be able to handle with the permanent space will bring enough additional money to fund out planned outreach and community projects like working with older and young people and providing training and experience to others. (947 characters)

Mr/Mrs/Ms Template version

1) What is the need in your local community that this project is addressing?

2) What exactly will the money be spent on?

3) Does the project rely on other funding (as well as the Award from the Aviva Community Fund) to be successful?

4) How many people will be impacted by this project both directly as beneficiaries, and indirectly (eg families of those directly impacted, or in the wider community)?

5) How long will the impact from this project be felt in the community and what makes it sustainable?