How to buy things

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Revision as of 20:56, 13 June 2015 by Admin (talk | contribs) (formatting)
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Scope

This draft process is intended as a guide for purchasing/acquiring any significant piece of equipment/infrastructure. All important decisions must be made through an agreed one click orgs proposal. The list below is a summary of what is expected to be included as part any proposal. The process also covers what happens after purchasing.


Before purchasing/installation

  • Create wiki page covering topics outlined below
  • What is it?
    • what's it for?
  • Who wants it?
  • Why is this the best one to get?
  • What'll it cost?
    • Purchase cost
    • Operating cost
    • Maintenance cost
  • Where's the money coming from?
    • savings
    • membership pledges
    • donation
    • grant
  • Where's it going to go?
    • Where will the consumables/spares go?
    • Does it need any specific installation provisions (power, air etc)?
  • Who's going to look after it?
    • Have at least two responsible volunteers
  • What are the health and safety risks?
  • What're the insurance implications?

Get agreement on one click orgs

Buy it (if applicable get reimbursed by treasurer)

install it


After installation

  • Write up risk assessment, training process, operating method
  • Set up training sessions
  • Set up a maintenance schedule
  • Label it


Further reading Related policys

Makespace

http://wiki.makespace.org/Equipment/NewKit

London hackspace

https://wiki.london.hackspace.org.uk/view/Equipment https://wiki.london.hackspace.org.uk/view/Pledges https://wiki.london.hackspace.org.uk/view/Maintenance/Adopt-a-Spanner https://wiki.london.hackspace.org.uk/view/Maintenance https://wiki.london.hackspace.org.uk/view/Guides/Bringing_items_to_the_space https://wiki.london.hackspace.org.uk/view/Guides/Running_a_pledge

Nottinghack

https://wiki.nottinghack.org.uk/wiki/Pledge_Drive https://wiki.nottinghack.org.uk/wiki/Group:Tools